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Voyageur Trail Association
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| In addition to small (like trail cleaning) and large (like club executive positions) volunteer jobs at the local club level, we are always looking for volunteers to help us out in the following Association positions. If you can help at either level, please email info@voyageurtrail.ca | |||||
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President: - Develops, in conjunction with the Recording Secretary, the agenda for Council meetings and the Annual General Meeting, and chairs such meetings. - Coordinates Association-wide activities in conjunction with the three Vice-Presidents. - Prepares a report to members three times a year for publication in the Voyageur Trail News. - Serves as spokesperson for the Association-at-large. - Monitors, and coordinates where appropriate, activities of executive and committee members. Vice-Presidents (East, Central and West): - East is designated from Manitoulin Island to Melwel Lodge Road; Central is designated from Melwel Lodge Road west to and including Marathon; West is from just west of Marathon to Thunder Bay. - Monitors and coordinates, where appropriate, activities of clubs within their region. - Coordinates region-wide activities in conjunction with club presidents. - Assists the President as requested to carry out Association-wide activities. - Assists the Publicity Director in publicizing the VTA within their region. Recording Secretary: - Records, prepares and distributes the minutes of all meetings within 30 days of their occurrence. - Assists the President in preparing the agenda for meetings, and distributes the same at least one week before the meeting. - Prepares general correspondence as requested by any member of the Council. Treasurer: - Receives, records and deposits all VTA monies. - Prepares and distributes cheques for regular VTA expenditures. - Issues receipts for tax-deductible donations. - Maintains accurate financial records and reports on financial matters at meetings. - Audits monthly bank statements for accuracy and works with appointed auditors to double-check the financial records. - Prepares the annual tax return and handles all other government correspondence related to finances. Membership Secretary: - Maintains accurate records of members. - Receives and replies to all membership correspondence. - Receives all general inquiries and replies to same. - Maintains current mailing addresses for members, landowners and others receiving the Voyageur Trail News, and provides mailing labels to the Newsletter Editor at appropriate times. - Delivers regular status reports on membership levels at meetings. - Provides member information to committees on request. Publicity Director: - Prepares and distributes brochures and other printed publicity material for the Association. - Prepares and distributes press releases for major events. - Maintains the VTA display and arranges to set it up at significant venues. - Speaks to media requests about the Association and its Clubs. - Maintains (if capable) the VTA web site, or arranges for someone to do this and coordinates the information presented there. Trail Master: - Maintains the tools belonging to the Association and recommends additions when needed. - Coordinates trail maintenance outings. - Keeps track of areas cleaned or needing work, and reports this to the Web Master, the Council and the Newsletter Editor. Landowner Liaison: - Maintains accurate, up-to-date records of all landowners along the route of the Voyageur Trail. - In conjunction with the President, or a Vice-President and Trail Master, determines the routing of new or re-routed trail and determines the landowner details for affected properties. - Personally contacts new landowners to secure permission for the trail to cross their lands. - Provides Membership Secretary with mailing list changes as appropriate. - Addresses any complaints from landowners. Hike Ontario Representative: - Represents and casts votes on issues for the Voyageur Trail Association at Hike Ontario meetings. - Reports back to the Coordinating Council on the activities of Hike Ontario. Guidebook Coordinator: - Maintains up-to-date descriptions and maps of the Voyageur Trail Guidebook as submitted by members. - Prepares and submits reports of trail changes for the Newsletter. - Oversees the preparation of the Guidebook for printing and maintains the supply of Guidebooks for sale. - Contacts businesses to sell the Guidebook to the general public and keeps them stocked for the purpose. - Sells topographic maps. Newsletter Editor: - Compiles, prepares, prints and distributes the Voyageur Trail News at least three times a year (deadlines: April 1st, August 1st and December 1st) to members in good standing, landowners and complimentary addresses. - Determines the size and content of the newsletter using the following guidelines: all paid advertisements in the newsletter should be related to the Voyageur Trail Association's objectives and goals; members and landowners in good standing shall be allowed free advertising for lands/outdoor equipment for sale; articles should somehow be related to our initiatives, interests or activities and should try (to the extent possible) to represent all areas of the trail route. - Act as Association spokesperson with those individuals/businesses who wish to advertise in the Voyageur Trail News. |
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